Most of you know how to create simple Timeslips "shorthand" abbreviations that can be used in your Timeslips Slip Entry Description fields. This is a real timesaver for everyone, but especially for those that are "hunt and peck" typists. The typical Timeslip Abbreviation consists of a three character code like "tcw" which expands to "telephone call with".
I find that most firms repeatedly use the same Descriptive information in the Timeslips Slip Entry Description fields. Frequently, there is a rather lengthy description that you will see over and over again on invoices. The only thing that changes might be a name or a date. Did you know that you can make your Timeslips Abbreviations even more useful by inserting "prompts" to create lengthy Timeslips Abbreviations that can eliminate even more typing?
For example: Let's take that simple Timeslips Abbreviation "tcw". When I type "tcw", all I get is "telephone call with" then I have to go on and type the rest: name of person contacted, date, purpose of call, time of next meeting, etc. You can expand your "tcw" abbreviation by inserting "prompts" so that when you type "tcw" in the Description field, a "prompt" will pop up asking you to enter the name of the person called, date of call, etc. Obviously, this is a very simple example and probably doesn't take a good typist very long to type out the "old fashioned" way, however, even in it's simple form, it is very useful to the non-typist. The real power occurs when you analyze the longer Timeslips descriptions you frequently use and turn them into Timeslips Abbreviations with Prompts.
Go to Setup; Select "Abbreviations". Click on "New"
When you press the "Insert Prompt", you will then be presented with a field where you enter the description of the type of information to be included with the abbreviation:
You can then continue on typing more in the abbreviation and adding more "Prompts" until you have completed the entire statement which can conceivably be many paragraphs long.
The simple Timeslips Abbreviation, tcw, now looks like this in the set up:
Now when you type tcw in the Timeslips Description field, you will immediately be prompted to for the Name, date and purpose of call.
Hope you find this to be a very useful tool. Please contact me if you have additional questions: firstname.lastname@example.org.